Product Import Guide
Toshi Product Resources
Ready for Your Store
Choose your platform below for a step-by-step guide to importing your product file
Open the email
Find the email from Toshi Product Resources with the subject "Toshi Product Resources for [Invoice Number]".
Download the attachment
Save the attached .csv file to your computer. The file is named "Toshi Product Resources for [Invoice] - [Your Name].csv".
What's included in the file
| Data | Description |
|---|---|
| Title & Description | Product name and HTML-formatted description |
| Product Images | Marketing image URLs — Shopify downloads these automatically |
| Variant Sizes | Each size variant with its own SKU and barcode |
| Barcodes | EAN/UPC barcodes for each variant |
| RRP | Recommended retail price pre-filled for your currency |
| Cost per Item | Your wholesale cost for margin tracking |
| Inventory Adjustment | Order quantities for your reference — Shopify ignores this column on import, so your existing stock levels are never overwritten |
| Product Category | Shopify taxonomy category for reporting & search |
| Weight | Product weight in grams for shipping calculations |
Important: Don't open the CSV in Excel before importing — Excel can reformat barcodes and prices. Use Google Sheets or a text editor if you need to review it.
For more details, see Shopify's official guide to importing products.
Go to Products and click Import
In your Shopify admin, navigate to Products from the left sidebar and click the Import button in the top-right corner.
Choose CSV upload
Select Upload a Shopify-formatted CSV file and click Next.
Upload the CSV and choose overwrite
Upload the CSV file you downloaded. If you're updating existing products, tick "Overwrite products with matching handles". Then click Upload and preview. This is safe — importing the CSV will not affect your existing inventory levels.
Preview and import
Shopify will show a preview of your first product. Check that the details look correct, then click Import products.
After import, your products will have a status of Draft. This gives you a chance to review everything before making them live. When you're ready, select the products and change their status to Active to publish them to your sales channels.
Review your products
Browse through the imported products to make sure everything looks right. Images may take a few minutes to fully load as Shopify downloads them.
Set as active & add to sales channels
Select your imported products in bulk and use More actions → Set as active to change their status from Draft to Active. Then go to More actions → Add to sales channels to make them available on your Online Store or any other sales channels you use.
Add collections (optional)
Organise products into collections if desired. You can create automated collections using the product types included in the CSV.
Open the email
Find the email from Toshi Product Resources with the subject "Toshi Product Resources for [Invoice Number]".
Download the attachment
Save the attached .csv file to your computer. The file is named "Toshi Product Resources for [Invoice] - [Your Name].csv".
What's included in the file
| Data | Description |
|---|---|
| Name & Description | Product name and full HTML description |
| Images | Image URLs — WooCommerce downloads these automatically on import |
| Variations | Size/colour variants with individual SKUs, each linked to the parent product |
| Barcodes | Mapped to WooCommerce product meta |
| Pricing | Regular price and sale price (if the product has a compare-at price) |
| Stock | Stock quantities and backorder settings per variant |
| Categories & Tags | Product type mapped to WooCommerce categories |
| Weight | Converted from grams to kilograms |
| Attributes | Size, colour, and other options mapped to WooCommerce product attributes |
The CSV you received is in Shopify format. Use our free converter tool to transform it into a WooCommerce-compatible file before importing.
Open the CSV Converter
Open the CSV Converter tool — it runs entirely in your browser, no data is uploaded anywhere.
Open CSV Converter
Upload your CSV
Drag and drop your Toshi CSV file onto the upload area, or click to browse for it. You'll see a preview showing the number of products and variants detected.
Convert & Download
Click Convert & Download. The converted file will be saved to your computer.
For more details, see WooCommerce's official guide to importing products.
Go to Products and click Import
In your WordPress admin, navigate to Products from the left sidebar and click the Import button at the top of the page.
Upload the converted CSV
Click Choose File and select the converted WooCommerce CSV file. Before clicking Continue, choose the right import mode:
- Adding new products: Leave the "Update existing products" checkbox unticked. New products will be created and any products that already exist in your store will be skipped.
- Updating existing products: Tick "Update existing products that match by SKU". Existing products will be updated with the latest data and any new products in the file will be skipped.
If you need to do both, run the import twice — once with the checkbox unticked to add new products, then again with it ticked to update existing ones.
Review column mapping
WooCommerce will show you a column mapping screen. The converted file uses standard WooCommerce column names, so the mapping should be automatic. Verify the columns look correct and click Run the importer.
The Inventory Adjustment column contains your order quantities. If you are importing new products only and want to set the stock quantity, map this column to Stock. Otherwise, leave it set to Do not import.
Wait for import to complete
WooCommerce will process your products. When finished, you'll see a summary showing how many products were imported. Images may take a few minutes to download from the URLs in the file.
New + existing in the same file? WooCommerce can only add new products or update existing ones in a single import — not both at once. If your file contains a mix, run the import twice: once unticked to create the new products, then once ticked to update the existing ones.
Review your products
Browse through the imported products to make sure images, pricing, and variants look correct.
Check product visibility
Imported products should be set to Published. If any appear as drafts, select them in bulk and change their status.
Organise categories (optional)
The product type from your Toshi CSV is imported as a WooCommerce category. You can reorganise these into parent/child categories if needed.
Open the email
Find the email from Toshi Product Resources with the subject "Toshi Product Resources for [Invoice Number]".
Download the attachment
Save the attached .csv file to your computer. The file is named "Toshi Product Resources for [Invoice] - [Your Name].csv".
What's included in the file
| Column | Description |
|---|---|
| Product Name | The product title — shown once per product, blank on subsequent variant rows |
| SKU | Unique stock-keeping unit code for each variant |
| Variant Name | The variant option (e.g. "Small / Black") — blank for single-variant products |
| RRP | Recommended retail price |
| Cost Price | Your wholesale cost |
| Stock | Current stock quantity |
| Barcode | EAN/UPC barcode (prefixed with ' to preserve formatting in spreadsheets) |
| Weight (g) | Product weight in grams |
| Categories | Product type / category |
| Vendor | Brand name |
| Description | Plain text product description (HTML tags removed) |
| Images | Direct URL to the product image — right-click to download |
The CSV you received is formatted for Shopify and can be hard to read. Use our converter to create a clean, simple spreadsheet you can use as a reference when adding products manually to any platform.
Open the CSV Converter
Open the CSV Converter tool — it runs entirely in your browser, no data is uploaded anywhere.
Open CSV Converter
Upload your CSV
Drag and drop your Toshi CSV file onto the upload area, or click to browse for it.
Convert & Download
Click Convert & Download. The converted file will be saved to your computer.
Open in a spreadsheet app
Open the file in Google Sheets, Excel, or any spreadsheet app. Each row represents a single product variant with all the information you need to add it to your store.
Downloading images: The Images column contains direct URLs to each product photo. You can click the link to view it in your browser, or right-click and Save As to download. If you need all images at once, copy the URLs into a bulk downloader tool.
Use the spreadsheet as your reference
Keep the flat file open alongside your store's product editor. Copy the product name, description, pricing, and SKU across for each product.
Download and upload images
Use the image URLs in the spreadsheet to download product photos, then upload them to your store's product listings.
Set up variants
Products with multiple rows share the same Product Name. Each row represents a different size or colour variant — create these as variants or separate listings depending on your platform.
Can I edit the CSV before importing?
What if I already have some of these products?
WooCommerce: The importer can only add new products or update existing ones — not both at once. To do both, import the file twice: first with "Update existing products" unticked (adds new products, skips existing), then again with it ticked (updates existing, skips new).
